Is your cleaning company not meeting your expectations?

Are you considering canceling your contract and hiring a new service?

If so, you may have some concerns. What if the new company isn’t any better? Can your current provider fix the issues? What steps should you take to ensure a smooth transition?

You’re not alone in facing these questions. Many businesses have had to switch cleaning services at some point. Here’s a simple four-step process to help you move on with minimal hassle.

Step 1: Examine Your Current Contract

Before making any moves, carefully read through your existing contract. Check for the contract length, renewal terms, and cancellation requirements.

Understanding these details will help you determine your options. You’ll know how soon you can switch and what steps you need to follow to end the agreement properly.

Step 2: Discuss the Issues with Your Current Provider

If you’re sure you want to switch, you can skip this step. However, if you think there’s a chance your current provider can improve, it may be worth having a conversation about your concerns.

Even if you’re exploring other options, giving them a chance to correct the problems could be beneficial—especially if it takes longer than expected to find a replacement.

Step 3: Gather Bids from Other Cleaning Companies

Once you’ve decided to move forward, start requesting proposals from other janitorial services. Be clear about your expectations and provide a detailed scope of work to ensure accurate bids.

Verify that the companies you’re considering have experience with businesses like yours and are willing to provide references. Ask how many man-hours they will allocate so you can fairly compare their bids.

Step 4: Submit Your Cancellation Notice

Most janitorial contracts require at least 30 days’ notice, though some may require more. Be sure to time your cancellation so it aligns with your new provider’s start date to prevent service gaps. If possible, have the new company on standby in case the current provider stops working sooner than expected.

By following these steps, you can make a smooth transition to a new cleaning service without major disruptions, ensuring your facility remains clean and well-maintained.